FERPA

StudentRights underthe Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records.A student at the University of Arkansas Community College at Hope-Texarkana (UAHT)has the following rightswith regard toher/his education records:

1. The right to inspect and review the students education records within 45 days after the day the University of Arkansas Community College at Hope-Texarkana (UAHT) receives a request for access. A student should submit to the registrar a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the students education records that the student believes is inaccurate, misleading, or otherwise in violation of the students privacy rights under FERPA. A student who wishes to askUAHTto amend a record should writethe Registrar, clearly identify the part of the record the student wants changedand specify why it should be changed.IfUAHTdecides not to amend the record as requested,the Registrarwill notify the student in writing of the decision and the students right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to provide consent beforeUAHTdiscloses personally identifiable information (PII) from the students education records, except to the extent that FERPA authorizes disclosure withoutconsent.
4. That the following information, which is considered to be directoryinformation, will be subject to public disclosure unless the student informs the Registrar in writing bySeptember30that she/he does not want any or all types of information designated as directory information: the students name; address; email address, photograph, telephone number; date and place of birth; major field of study; classification by year; number of hours in which the student is enrolled and number of hours completed; participation in officially recognized activities and organizations; dates of attendance including matriculation and withdrawal dates; degrees, scholarships, honors and awards received, including type and date granted; and the most recent previous educational agency or institution attended.
5. The right to file a complaint with the U.S. Department of Education concerning alleged failures by theUAHTto comply with the requirements of FERPA. The name and address of theoffice that administers FERPAis:

Student Privacy Policy Office
U.S. Department of Education 400 Maryland Avenue,
SW Washington, DC 20202

 

See the list below of the disclosures that postsecondary institutions may make without consent.

FERPA permits the disclosure of PII from students education records, without consent of the student, if the disclosure meets certain conditions found in 99.31 of the FERPA regulations.Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, 99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. A postsecondary institution may disclose PII from the education records without obtaining prior written consent of the student

• Tootherschoolofficials,includingteachers,withinUAHTwhomtheschoolhasdeterminedto have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functionsincluding the National Student Clearninghouse, provided that the conditions listed in 99.31(a)(1)(i)(B)(1) (a)(1)(i)(B)(3) are met. (99.31(a)(1))
• Toofficialsofanotherschoolwherethestudentseeksorintendstoenroll,orwherethestudent is already enrolled if the disclosure is for purposes related to the students enrollment or transfer, subject to the requirements of 99.34. (99.31(a)(2))
• ToauthorizedrepresentativesoftheU.S.ComptrollerGeneral,theU.S.AttorneyGeneral,the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the universitys State-supported education programs. Disclosures under this provision may be made, subject to the requirements of 99.35, in connection with an audit or evaluation of Federal- or State- supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. ( 99.31(a)(3) and 99.35)
• In connection with financial aid for which the student has applied or which the student has received, if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (99.31(a)(4))
• To organizations conducting studies for, or on behalf of, the school,in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs; or (c) improve instruction. (99.31(a)(6)
• To accrediting organizations to carry out their accrediting functions. (99.31(a)(7)
• To parents of an eligible student if the student is a dependent for IRS tax purposes.( 99.31(a)(8)
• To comply with a judicial order or lawfully issued subpoena. ( 99.31(a)(9)
• Toappropriateofficialsinconnectionwithahealthorsafetyemergency,subjectto99.36.( 99.31(a)(10)
• Information the school has designated as directory information under 99.37.( 99.31(a)(11)
• To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of 99.39. The disclosure may only include thefinal resultsof the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (99.31(a)(13)
• Tothegeneralpublic,thefinalresultsofadisciplinaryproceeding,subjecttotherequirements of 99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the schools rules orpolicies with respect to the allegation made against him or her. (99.31(a)(14)
• ToparentsofastudentregardingthestudentsviolationofanyFederal,State,orlocallaw,or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21.(99.31(a)(15)